Kit Booking – Minibus

17 Seater Minibus
Available for Scout Activities & Events

In District : £20/evening, £45/day, £90/weekend, £250/week.
Note:  Tow bar 25% of Hire Charge, for In District use ONLY

Out of District : £25/evening, £60/day, £120/weekend, £300/week.
Note:  Tow bar not currently avalible for Out of District

Minibus Info, Policies & FAQ

HQ – Minibus Permits (Section 19)

A valid Minibus Permit (section 19) will be required when using the Kennet District Minibus.
This can be applied for via the link below

DVLA Drivers license check

It is required that each nominated driver is to complete the online DVLA driving license information viewing request form. The single use code you receive should be sent to the booking secretary for inspection within 21 days of minibus collection.

Kennet District Minibus Driver Registration Form

Each nominated driver is required to complete and submit a driver registration form. This will be used alongside the DVLA drivers information check to ensure that you qualify to drive the Kennet District Minibus.
Completed form should be sent to [email protected]

Note: Kennet District Scout Council reserves the right to refuse any driver from driving the minibus.

Kennet District Minibus Policy

It is the hirers and nominated drivers responsibility to read, understand and comply with the minibus policy.

Signed copy should be sent to [email protected]

General Kit Booking FAQ

How do I Pay

Preferred: Electronic payment

Payment details:
Bank: LLoyds Bank
Name: Kennet District Scout Council
Sort code: 309089
Account No.: 55222268
Reference: {invoice no.} – {equipment}   i.e.  492548-Minibus

Alternative: Group / Personnel Cheque payment

Payment details:
Cheque Payable to: Kennet District Scout Council
Reference (written on Back): Group & Invoice number
Send to:  Brian Soulby, Oakhaven, Kendrick Road, Newbury, RG14 6PW

Kennet District Stores

The District Stores is currently located on the Greenham Business Park near the Venture West building.
Google Map of location and ‘best route’ through the business park below

Kit Collection

Generally the booking secretary will make arrangements with you at point of booking confirmation or closer to the time of hire.

Collection in most cases will be from the district stores, however in some circumstances where back to back books happen it makes more sense for you to collect from the previous hirer… again the booking secretary will advise on who to contact if this happens.

NOTE: Kit Collection is by appointment ONLY, you will not be allowed to just pickup the keys.. so please don’t ask!

When do I pay

It is expected the booking will be paid for ASAP after having received confirmation of the booking being accepted.
If payment is not received and another request comes in for the same slot, you will be at risk of loosing it.

Note: Booking is not fully confirmed until payment or deposit has been received.

NOTE: Minibus will not be released until full payment has been received AND nominated drivers checks are complete.

Minibus booking request form

Calendar is loading...
- Available
- Booked
- Pending

Group (required): Section:

Other Group / District / County:

First Name (required):

Last Name (required):

Email (required):


Permit Holder for Air-Rifles / Archery:

Named Drivers for Minibus (must have D1):

Adults: Children:


Data protection

Kennet District will only hold and process this data for its legitimate interests and / or compliance with its legal requirements. Data may be stored in electronic format and may be passed to other persons within Scouting. Data may be retained for archive purposes. Personal data will be securely destroyed within 12 months of the end of the calendar year following the booking. Data will not be shared for marketing purposes.

Note: Minibus and or Equipment will not be released until payment has been received




To be completed by District Booking Representative:

Invoice No:

Invoice Amount:


Invoice No: